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The Calm Work Week
A Humane Rhythm for Service Businesses
written by
Naomi Judson
A simple weekly structure to reduce context switching and finish what matters. Consistency beats intensity. A steady rhythm turns ideas into work that ships.
The 5-Block Week (use 45–90 minute blocks)
Focus Block (Mon/Tue): Priority project only. No inbox.
Client Block (Tue/Wed): Delivery + status updates.
Pipeline Block (Wed): Outreach, proposals, follow-ups logged.
Admin Block (Thu): Finance, ops, scheduling.
Learning/Recovery (Fri): Review week, light learning, early finish.
Guardrails
One list, one place. Tasks live in a single doc (Notion/Google Doc).
Theme your days. Protect at least 2 Focus Blocks from meetings.
Define “done.” Each task has a visible end state (e.g., “proposal sent”).
Right-size. When tired, cut scope, not quality.
Mini Retrospective (10 minutes, Friday)
What moved the needle?
What felt heavy (and why)?
What gets simplified next week?
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